Overview
Office Manager Jobs in Atlanta, GA at Pyrotecnico Fireworks Inc
Full Job Description
AtLIVE EVENTSwe are a trusted leader as aFULL-SERVICEENTERTAINMENT AND PRODUCTION COMPANY.OUR PASSIONfor the business will be demonstrated by our CUTTING EDGE INNOVATION,THE HIGHEST QUALITY STANDARDS& superiorCUSTOMER SERVICE.
OUR CORE VALUES
EnsuringSAFETYis our Top Priority.
We treat each Teammate, Customer, Supplier, and Regulator withRESPECT.
Individual and TeamINITIATIVEdrives our company.
We produce every project withTIRELESS DEDICATION.
Great performances are ourPASSION.
Position Summary
This role is responsible for maintaining office business process functions for optimal workflow and will perform office and administrative tasks along with performing accounting duties.
Essential Functions
While not all-inclusive, the following is a list of primary and general duties. In addition to these listed duties, this position shall also perform other tasks as assigned, shall abide by all provisions of the Employee Handbook, and shall participate in all company initiatives and projects.
Responsible for accounts receivables and accounts payable and makes calls regularly to keep up to date and report to finance.
Creation of deposit invoices and ensuring prepayment of shows (prior to execution) with no credit.
Manages show pay for independent contractors (1099) and assists with preparing information for payroll processing and checking accuracy of hours and show pay.
Creates and presents reports as requested –Labor Reconciliation, Job Collection Report and Past due client invoices.
Support salesforce with accurate and quality pipeline visibility, including tracking of sales goals and commissions of each member of the sales team.
Responsible for ensuring the sales status is accurate in Flex.
Creation of sales and purchase orders (from Flex to Netsuite).
Tracks vendor/client contracts.
Maintains office equipment and troubleshoots when necessary, or connects with IT to solve network/equipment problems.
Offers administrative/clerical support to the local teams and to shared services teams as necessary-including supporting to set up local interviews for Leaders/Managers on site.
Ensures that established office safety procedures, including appropriate evacuation plans, running drills, and setting up building security are being followed.
Fields main office calls and directs them appropriately.
Prepares and sends office mailings, packages and distributes mail.
Orients new staff members and familiarizes them with the facility and staff and coordinates with HR Shared Services as needed.
Coordinates schedules for in office training and reserve conference room as needed.
Handles inventory and ordering of office supplies, kitchen items, and other incidentals necessary for office operations.
Experience and Skills/Abilities
2+ years of office management and administrative support experience in a fast-paced environment is preferred.
1+ year of accounting experience is strongly preferred.
Ability to work with others to solve group problems, including, but not limited to workflow, workload and identifying and solving roadblocks to streamline communication.
Excellent verbal communication and listening skills.
Excellent written communication skills.
The ability to multitask, organize, track and follow up with high attention to detail
The ability to follow writte…
Title: Office Manager
Company: Pyrotecnico Fireworks Inc
Location: Atlanta, GA
Category:
