Overview
OFFICE MANAGER / PART-TIME Jobs in Erie, PA at Mobility Ideal Health
Company Description
Reporting to the RBDC SVP, the Executive Assistant (EA) is responsible for providing support and owning key projects. This role will handle calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping, coordination of monthly tracking reports, and other administrative duties as necessary. This role will closely partnership with the RBDC National Project Manager to deliver execute on organization-wide, national employee events. The EA will work with cross-functional teams and internal stakeholders to ensure RBDC priorities are met.
Job Description
EXECUTIVE SUPPORT
Calendar and travel management for SVP (domestic and international)
Identify opportunities to create processes and systems to effectively support the SVP and to drive efficiency
Identify & prioritize routine, as well as opportunistic meetings (1:1s, team meetings, project updates, ‘free’ time, etc.)
Determine which meetings are critical and either cancel or delegate to another team member
Plan and orchestrate meetings/conference calls across the RBDC Leadership Team (LT)
Process forms and approvals
Ensure that tasks and projects are completed correctly and by deadlines
Run/manage staff meetings including agenda coordination to ensure important issues are identified and addressed; provide action item re-caps
Create high-quality PowerPoint Presentations for SVP and other RBDC team members
Liaison with Defensive Lines on any key communication and initiatives
EVENT AND MEETING MANAGEMENT
Lead the planning of all department level activities, including off-sites, workshops, Leadership meetings and Team building events.
Responsible for all national meetings. This will include planning, organizing and communication.
Manage and communicate SVP’s calendars and assist with prioritization.
Maintain department calendar; coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes.
Help prepare SVP, LT and team meeting materials
Coordinate support staff for key meetings & events
ADMINISTRATIVE TASKS
Manage team calendar
Schedule appointments, meetings and workshops, responsible for meeting minutes
Make travel arrangements and verification of travel costs
Support preparations for meeting and calls
Oversee internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager
Key internal point of contact for Beekeeper, company communications platform
Assist with onboarding new RBDC LT employees
Verify invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges)
File and archive management
Manage specific small projects and research, support projects
Qualifications
5+ years of experience as an Administrative Assistant
3+ years of experience coordinating large events and meetings
Superior communication and presentation skills
Professional presence
Strong project management skills
Analytic and business acumen – reflected in successful project completion
Fast learner – ability to quickly learn new skills, integrate various approaches
Adept at facilitating meetings and communications
Highly collaborative with ability to work with executives across multiple functions
Advanced skills with Microsoft Office Suite (Excel, Word, PowerPoint)
Bachelor’s degree or equivalent work experience
Must be fluent in English, additional language skills an advantage
Additional Information
This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa.
The base salary range for this position is $68,320 to $102,480 + cash incentives.
Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.
Our current Benefits include:
Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location)
Red Bull Distribution Company, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law.
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Title: OFFICE MANAGER / PART-TIME
Company: Mobility Ideal Health
Location: Erie, PA
