Overview
Operations Administrative Assistant Jobs in Colorado Springs, CO at Premier Roofing
As the Business office assistant position, you will perform your job in a manner consistent with our Core Values CELEBRATION – ACCOUNTABILITY – PASSION FOR LEARNING – LOVE ONE ANOTHER – INTELLIGENT RISK TAKING – CUSTOMER SECOND – OWNERSHIP
Purpose of Your Job Position
The primary purpose of your job position is to support the accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to the long-term care industry.
Delegation of Authority
As an Assistant Business Office Manager, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
Essential Job Functions
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
Duties and Responsibilities
All duties and responsibilities shall be performed as set forth in our established policies and procedures.
Adheres to and assures compliance with Code of Conduct, facility policies and procedures and all applicable rules, regulations and standards as promulgated by Federal, State, and accrediting agencies or regulating bodies. This includes, but is not limited to, Department of Health, Centers of Medicare and Medicaid Services, and other applicable regulatory agencies.
Implement and assist with the facility’s accounting functions under the supervision of the Business Office Manager.
Plan, develop, organize, implement, evaluate and direct the facility’s accounting functions under the supervision of the Business Office Manager.
Review the facility’s accounting policies and procedures periodically, at least annually, and make recommendations to the Business Office Manager.
Interpret the facility’s accounting policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary.
Assist department directors in the development and use of accounting policies and procedures, and establish a rapport in and between departments so that each can realize the importance of accurate reporting procedures.
Monitor and collect accounts receivables as assigned.
Perform functions of computer/data processor as necessary.
Develop and utilize computer reports and output as required.
Assist in the planning and implementation of changes in the accounting system
Communicates with the medical staff, nursing personnel, and other department supervisors.
COMPLIANCE AND INTEGRITY: Models and reinforces ethical behavior in self and to others in accordance with the Code of Conduct; adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty; shows consistency in words and actions; follows through on commitments.
Other duties as may be necessary for the position.
Education /Experience Requirements
Experience in hospital financial administration, or any combination of experience, education, or training which would provide the knowledge required by this position.
Staff Development
Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.
Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
Attend and participate in annual OSHA and CDC in-service training programs for hazard communication, TB management, and bloodborne pathogens standard.
Safety and Sanitation
Follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc.
Follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries and illnesses.
Resident Rights
Maintain confidentiality of all resident information.
Knock before entering a resident’s room.
Ensure that the resident’s rights to fair and equitable treatment, self determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.
Develop accounting practices to ensure that resident funds are maintained in accordance with current federal and state regulations and guidelines.
Provide each resident with a quarterly accounting of his/her funds managed by the facility.
Working Conditions
Works in office areas as well as throughout the facility.
Moves intermittently during working hours.
Is subject to frequent interruptions.
Is involved with residents, family members, personnel, visitors, government agencies/personnel, etc., under all conditions/circumstances.
Is subject to hostile and emotionally upset residents, family members, personnel and visitors.
Works beyond normal working hours and on weekends and holidays when necessary.
Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
Attends and participates in continuing educational programs.
Is subject to injury from falls, burns from equipment, odors, etc., throughout the work day, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
May be subject to the handling of and exposure to hazardous chemicals.
Specific Requirements
Must be able to read, write, speak and understand the English language.
Must possess the ability to make independent decisions when circumstances warrant such action.
Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
Must be knowledgeable of accounting principles, laws, regulations, and guidelines pertaining to long-term care administration.
Must possess the ability to work harmoniously with and supervise other personnel.
Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc., that are necessary for providing sound accounting techniques.
Must be familiar with the laws, regulations, and guidelines governing personnel administration.
Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents, staff and visitors based on whatever maturity level at which they are currently functioning.
Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
Must be knowledgeable of micro-computers, data entry, output, system applications, etc.
Must be knowledgeable of principles of governmental accounting, including budgeting, cost reporting, taxation, etc.
Must possess the ability to examine and verify financial documents and reports.
Must be knowledgeable in auditing principles and practices.
Must not pose a direct threat to the health or safety of other individuals in the work place.
Physical and Sensory Requirements (With or Without the Aid of Mechanical Devices)
Must be able to move intermittently throughout the work day.
Must be able to speak and write the English language in an understandable manner.
Must be able to cope with the mental and emotional stress of the position.
Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
Must meet the general health requirements set forth by the policies of this facility which include a medical and physical examination.
Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.
Requires repetitive hand motion. Minimal lifting and carrying requirements.
May be necessary to assist in the evacuation of residents during emergency situations.
Must be able to lift up to 25 pounds.
Acknowledgment
I have read this job description and fully understand the requirements set forth therein. I hereby accept the position of Assistant Business Office Manager and agree to perform the identified essential functions in a safe manner and in accordance with the facility’s established procedures. I understand that as a result of my employment, I may be exposed to blood, body fluids, infectious diseases, air contaminants (including tobacco smoke), and hazardous chemicals and that the facility will provide to me instructions on how to prevent and control such exposures. I further understand that I may also be exposed to the Hepatitis B virus and that the facility will make available to me, free of charge, the hepatitis b vaccination.
I further understand that my employment is at-will, and thereby understand that my employment may be terminated at-will either by the facility or by myself, and that such termination can be made with or without notice.
This position consistently supports and promotes compliance with the Code of Conduct by maintaining the privacy and confidentiality of information, protecting the assets of the facility, acting with ethics and integrity, reporting non-compliance, and adhering to applicable Federal, State, and local laws and regulations, accreditation and licensure requirements (if applicable), and all policies and procedures.
This position is for candidates that have AR experience billing Medicaid and managed care insurances.
Job Type: Full-time
Pay: $19.00 – $23.00 per hour
Benefits:
401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Title: Operations Administrative Assistant
Company: Premier Roofing
Location: Colorado Springs, CO
