Overview
Part-time Administrative Assistant Jobs in Waukesha, WI at Dillett Mechanical Service, Inc.
We are seeking a highly skilled professional to provide top-level administrative support to a Vice President or higher. This role involves managing executive communications, coordinating schedules, and overseeing projects that require handling confidential information. The ideal candidate will prepare critical materials for meetings, analyze challenges, and compile reports with key insights.
As a primary liaison with executive support teams within OCI, this position ensures smooth communication on policies related to spending, travel, office space, and team initiatives. The role also focuses on optimizing time management, facilitating communications, and driving executive projects while collaborating across all levels to gather and present key information.
Position must sit in Nashville, TN
Career Level – IC1
Key Responsibilities:
• Manage the executive’s schedule, ensuring alignment with priorities and communicating changes as needed.
• Assist with communication management, including drafting, editing, organizing, and tracking key messages while maintaining confidentiality.
• Develop and maintain Confluence pages for executive communications, meeting coordination, and project tracking.
• Organize team morale events, leadership offsites, and other activities.
• Identify and implement process improvements to streamline workflows in a dynamic environment.
Preferred Qualifications & Skills:
• 3–5+ years of experience supporting executives in a fast-paced setting.
• Strong interpersonal skills with the ability to build trust and influence stakeholders.
• Excellent organizational and communication skills.
• Proven ability to collaborate effectively and drive results.
• Commitment to confidentiality and adaptability to shifting business needs.
Title: Part-time Administrative Assistant
Company: Dillett Mechanical Service, Inc.
Location: Waukesha, WI
