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Part-Time Data Entry Assistant Jobs in Phoenix, AZ at DLC Resources
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18-Jun-2024
Assoc Admin Assistant
Environmental, Safety, Health & Quality
9379BR
Who We Are
As the Savannah River Site’s management and operations contractor since 2008, Savannah River Nuclear Solutions (SRNS) makes the world safer. With safety and security in the forefront, SRNS develops innovative approaches to deliver on our environmental commitments and nuclear materials challenges; supplies products and services necessary to maintain the nation’s nuclear deterrent; secures nuclear materials to prevent unwanted proliferation; and transforms nuclear materials into assets and stable wasteforms.
The SRNS workforce is highly capable, engaged, and adaptable to meet existing and expanding missions. SRNS employees apply superior expertise and innovative solutions to complex and challenging national and global issues. We have the knowledge to address a range of national and international nuclear issues. We make the world safer – and you can, too.
What You’ll Do in This Position
Provides a variety of administrative and staff support services to an organizational unit. May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations.
Performs, as a generalist, a variety of administrative functions in a SRNS organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows: Gathers information, prepares special reports and presentations, maintains records, and projects future trends. Provides input and assistance on organizational and company policies and administrative procedures. Coordinates activities in support of safety, health, financial, and overall operations of the Site. Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions. Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures. Reviews and answers correspondence. May compile, store, and retrieve management data, using computer. Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations. May be responsible for specific activities related, but not limited, to the following: Training requirements and logistics; Time and attendance records; terminations, new hires, transfers; operating reports and statistical records of performance data; purchase requisition review; work request coordination; field property administration; material and/or waste inventory and tracking; data collection for budget development; compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation and followup reporting for abnormal events (SIRIM); conducting financial and operational audits; assist with development of organizational self-assessment criteria, administration of self-assessment programs and followup reporting; preparation of reports.
Operate and/or use equipment such as a computer (including software), various media readers, copiers, scanners, telephone equipment, Space Savers, other related office equipment, and supplies.
Performs, as a generalist, a variety of administrative functions in an organizational unit as follows:
Provide exceptional customer service
Track the volume of records received for data entry and filing
Receive and quality check records for errors,
Sort and file records
Coordinate with customers to correct record errors
Create new program and individual training record folders
Create record labels utilizing specialized labeling software
Purge and archive individual training record files of terminated employees
Purge and archive inactive program records
Monitor and process audit and research requests
Monitor shared email accounts and complete request actions
Perform data entry
Gather information, prepares special reports and presentations
Maintain various records
Operate and/or use equipment such as a computer (including software), various media readers, copiers, scanners, telephone equipment, Space Savers, other related office equipment, and supplies
Provide input and assistance on organizational and company policies and administrative procedures
Coordinate activities in support of safety, health, financial, and overall operations of the Savannah River Site
Studies work methods in order to improve workflow and simplify reporting procedures
Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures
Reviews and answers correspondence.
Compiles, stores, and retrieves data for management using various software and computer systems
Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations
Attends various meetings as directed
Works with other staff members in a team setting.
May be responsible for specific activities related, but not limited, to the following:
Training requirements and logistics
Maintain filing systems
Create and maintain logs to track and report total records numbers
Ordering material
Time and attendance records
Terminations, new hires, and transfers
Operating reports and statistical records of performance data
Purchase requisition review
Work request coordination
Field property administration
Material and/or waste inventory and tracking
Data collection for budget development
Assists with development of organizational self-assessment criteria, administration of self-assessment programs and follow-up reporting
Assists with the preparation of reports.
May perform other duties as assigned.
Security Clearance Information
SRNS is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, criminal records, and employment history, and education verifications. Positions with SRNS may require applicants to obtain and maintain a DOE L or Q-level security clearance, which requires U.S. citizenship. Factors such as pre-employment background review results, dual citizenship status, and unpaid and/or unfiled taxes may impact your ability to obtain a security clearance. This list of factors is not exhaustive; pre-employment information and security clearance requests are reviewed on a case-by-case basis.
Clearance Required to Perform Job
None
Qualifications We Require
High School Diploma, GED, or other equivalent State Credential
Other Qualifications
Demonstrated experience with Microsoft Office products (Word, Excel, PowerPoint, etc.) and email systems. Ability to operate standard office equipment (copiers, scanners, computers, etc.). Excellent written and oral communication skills are required.
Specific training may be required for operations or administrative policies. Work from standard and special office procedures and supervisory direction.
Qualifications We Desire
Associate Degree in a nontechnical or business discipline or administrative area or BS degree.
Sumtotal/Cornerstone LMS – Learning Management Systems experience
Electronic Document Workflow Experience – Training Forms Control System (TFCS)/EDWS
Training Experience
Administrative Records Experience
PeopleSoft/Coupa – Inventory Control experience
Operating Xerox Copier experience
What We Offer
Savannah River Nuclear Solutions (SRNS) Benefits team is constantly assessing trends in the benefits area to provide the best possible services to our workforce. We ensure high quality outcomes of each service provider by consistent monitoring and oversite for positive results. We also negotiate cost effective premiums that will meet the needs of our evolving workforce. Your SRNS Health & Welfare benefits provide peace of mind and financial protection for you and your family. Some of the Benefits offered to full service employees include:
Medical, Dental, and Vision insurance options
Critical Illness and Accident Insurance
Employer paid life insurance with buy up options
Employer paid Short Term and Long Term Disability
401(k) with Employer Match
Various wellness programs
Paid Time Off and Holidays
Discounts and other supplemental benefits
SRNS employees are critical to the success of SRNS, all while making the world a safer place. The work that we do every day makes a difference.
Standards of Excellence
The SRNS vision states that we will “be the standard of excellence in nuclear materials management by delivering knowledge, innovation and experience.” This is underpinned by the recognition that everything we do relies on our employees and how they demonstrate the SRNS Standards of Excellence every day.
Built on the foundation of safety and security, each employee is expected to:
Model Excellence by demonstrating the highest standards and values in work and promoting them within the organization and to the customer.
Deliver Results by meeting customer expectations to ensure objectives, goals and deadlines are met while being good stewards of resources.
Energize and Recognize Teams through growing organizational strength and recognizing continued excellence.
Build Relationships by developing relationships with coworkers and customers to foster a respectful workplace.
Shape the Future by creating a diverse, innovative and integrated workforce that fosters mission success and company growth.
Note:
SRNS is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. SRNS is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, you may contact us by phone at 803-952-8207, or by e-mail at [email protected].
Job Expires
26-Jun-2024
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Title: Part-Time Data Entry Assistant
Company: DLC Resources
Location: Phoenix, AZ
