Overview
Part Time Receptionist Jobs in Oswego, NY at St Luke Health Services
Department: Administration
Reports To: Head of School
Classification: Non-exempt
General Purpose and Function:
The Administrative Assistant to the Head of School (Assistant/HOS) specifically provides general administrative, coordination, and technological support for the Head of School (HOS) and other administrators as designated by the HOS. The Assistant/HOS understands the school environment and context, maintains a professional demeanor, and works closely with the Head of School in support of the employees so that students may achieve success in the modern world through academic excellence and character development.
Core duties and responsibilities include the following:
Support
Provide strategic and operational support to the HOS and other members of the leadership team
Manage the HOS office
Conduct calendaring and scheduling
Coordinate meetings
Make travel arrangements
Help manage the HOS budget and procurements
Work in tandem with all other areas of the school in matters related to the HOS, Board of Trustees, and the school in general
Board Responsibilities
Support the Board Chair, Secretary, and other Trustees as required, including preparing the board manual, board reports, board mailings, meeting agendas, calendaring, and archiving
Attend board meetings and support the Secretary in taking and distributing minutes
Maintain the secure Trustee portal on the website with relevant and timely information
Area Responsibilities
Prepare accurate reports using Google Suite and Microsoft Office products as well as other assigned software
Serve as a proofreader for all authored materials created by the HOS and Strategic Marketing and Communications department
Support the Front Office Receptionist when necessary, working documents for HOS
Ambassador
Serve as a face of the school with an appropriate demeanor to provide insight into the school’s mission, values, and culture
Maintain a professional demeanor and appearance commensurate with the school environment
Provide a warm, welcoming, and professional touch-point
Present calmly, competently, and appropriately when dealing with all constituencies, particularly during difficult and/or emergent situations
Read a situation, respond appropriately with warmth and professionalism, anticipate needs, and proactively solve problems
Maintain strict confidentiality
Serve the HOS by scheduling, planning, coordinating, and executing special events
Other Duties as assigned by the HOS
Lines of Authority:
The Assistant/HOS is a part-time, non-exempt employee. The Assistant/HOS reports to the HOS. Flexible hours, 5 days a week, in person.
Requirements include:
A profound belief in and desire to live the Far Hills Country Day School mission
Strong written and oral communication skills
A high level of technological proficiency in Google Apps (email, calendaring, and documents), Word, Excel, PowerPoint, and other database software
Superb organization and time management skills, a definite multi-tasker
Effective and efficient work ethic
Initiative, forethought, patience, tact, flexibility, and adaptability
This position requires the ability to climb stairs, walk, and sit at a desk while working on a computer for extended periods of time
Infrequently, you will be asked to work outside of your normal hours
Three to five years of relevant experience
Bachelor’s degree preferred
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Title: Part Time Receptionist
Company: St Luke Health Services
Location: Oswego, NY
