Overview
Receptionist/Administrative Assistant Jobs in Saint Augustine, FL at Calhoun & Atwood LLC
Purpose:
The Administrative Assistant is responsible for company administrative procedures and performs administrative tasks accurately and effectively.
Duties and Responsibilities:
Provide customer service in a professional and friendly manner
Process invoices in accordance with provisions and requirements of Section 215.422. F.S.
Process and coordinate contracts: opening, supplementing, amending and closing contracts; encumbering funds; processes contract and miscellaneous invoices using the Right of Way Management System (RWMS) and Contract Funds Management System (CFM)
Create and maintain data in Right of Way Management Systems (RWMS), Contract Funds Management (CFM) and SharePoint, timely and accurately
Answer and direct phone calls to appropriate individuals
Assist with administrative tasks as needed
Record and file management – data entry, file and organize physical and electronic file systems
Provide customer support and handle inquiries or issues
Proofread documents for grammar, spelling, and formatting errors
Coordinate, schedule and set meetings in Outlook, as assigned or requested
Process correspondence and requests for staff and management
Experience, Skills and Abilities:
Previous experience in an office environment preferred
Proficiency in using Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and database applications
Ability to collect information/data and review for accuracy and completeness
Strong organizational skills with the ability to multitask and prioritize tasks effectively
Excellent verbal and written communication skills
Attention to detail and accuracy in completing tasks
Independent planning, monitoring, tracking the status of assignments
Skilled in use of available resources and problem solving
Ability to establish and maintain effective working relationships with others.
Minimum Requirements:
Proven administrative experience.
Competency in MS Office, databases and administrative software.
Hands-on experience with spreadsheets.
Data entry and word processing skills.
Preferred Requirements:
Associate’s degree in related field.
Job Type: Full-time
Pay: $24.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Receptionist/Administrative Assistant
Company: Calhoun & Atwood LLC
Location: Saint Augustine, FL
