Overview
Receptionist/Administrative Assistant Jobs in Encinitas, CA at Traveltrust
ChildServe has an opening for a full-time Human Resources Administrative Coordinator. This team member will work at our Johnston office and provide transactional services and administrative support to the Human Resources departments. The role requires daily coordination of multiple detailed processes across of a variety of HR functions. The team member will also provide first-line service to staff and leaders regarding HR-related inquiries.
Schedule
M-F business hours; work until 6:00pm up to 1 day per week
Work is onsite in our Johnston, IA location
What You’ll Do
Administer transactional processes relating to human resources functions, including but not limited to data entry, reporting, and filing, with use of multiple software programs. Maintain and distribute Excel reports. Independently complete multiple daily processes, with a high volume of work related to benefits, wellness, occupational health and related HR processes. Partner with HR, payroll, business leaders, staff, and others to answer questions and resolve issues regarding work processes.
Independently prioritize to ensure all deadlines are consistently met. Professionally handle regular interruptions and multi-task a variety of tasks simultaneously. Ensure a high degree of accuracy, meet deadlines, and regularly review completed work to promote high quality results.
Ensure high levels of accuracy and attention to detail in HR processes. Maintain accurate procedural documentation and train team members for effective backup. Participate in process improvement initiatives by providing input regarding processes and assisting with recommendations and implementation.
Partner with Human Resources staff to ensure administrative needs are met. Order supplies for the department and handle equipment maintenance. Occasionally assist with meeting coordination, event planning, and similar functions. Provide friendly and professional first-line service to customers (staff, candidates, volunteers, vendors, and others) regarding select HR topics/processes. Assist visitors to the area by helping them find their location. Complete other tasks as requested, with flexibility in adapting to the changing needs of the department.
What You’ll Need
Associate degree, or equivalent experience in an administrative support role
One year professional administrative work in a fast-paced environment with multi-tasking, preferably in Human Resources
Must have experience using Excel (formulas, formatting, and data manipulation)
Computer skills including Microsoft Office, and ability to learn new software programs
Ability to communicate in English effectively for understanding, in writing and verbally
Why ChildServe?
ChildServe has earned the title of Top Workplace every year since 2014. Here’s why employees love working here:
Our work matters. We partner with families to help children with special healthcare needs live a great life.
We’re not your average non-profit. We serve 5,800 children each year through over 30 specialty pediatric services in the Ames, Des Moines, Iowa City, and Cedar Rapids areas. Many of our programs are one-of-a-kind.
Our team members rock. Our teams are filled with people who care about their coworkers, and who believe that collaboration is key to providing exceptional care to children.
Our learning never stops. As a non-profit dedicated to innovation, we’re proud to help many team members gain new certifications, continue their education, take their expertise to the next level, and find new opportunities to advance their career right here at ChildServe.
We believe our differences make us great. We are on a continuous journey to create an environment where different perspectives are valued and all feel safe and welcome.
We’re moving forward together. Experts across multiple disciplines work together to help kids get the best care possible.
ChildServe is an equal opportunity employer.
Title: Receptionist/Administrative Assistant
Company: Traveltrust
Location: Encinitas, CA
