Registrar & Coordinator of Student Services

Overview

Registrar & Coordinator of Student Services Jobs in Toronto, Canada at Ontario Psychotherapy and Counselling College

Position Overview

OPC College is seeking a Registrar & Coordinator of Student Services to take on a central leadership role in the academic and administrative functioning of the College. This is not a transactional administrative position but a role of responsibility and influence that ensures the integrity of academic records, regulatory compliance, student progression, and institutional processes within a highly relational training environment.

Key Responsibilities Academic Records & Regulatory Compliance

• Maintain student records in accordance with the Ontario Career Colleges Act, PIPEDA and PHIPPA
• Ensure all student files are complete, accurate, and inspection‑ready at all times
• Oversee documentation related to admissions, progression, leaves of absence, withdrawals, and graduation
• Verify, record, and audit final grades for accuracy and completeness
• Issue transcripts, confirmation letters, and official institutional documentation
• Support Ministry inspections and ensure ongoing compliance readiness

Academic Administration & Student Progression

• Administer academic standing processes, including probation, required withdrawal, and dismissal
• Coordinate graduation audits and monitor completion requirements
• Maintain the academic calendar and ensure adherence to institutional timelines
• Ensure consistency and integrity in academic procedures across the program

Accommodation Administration

• Review accommodation requests and supporting documentation with professionalism and discretion
• Develop and document accommodation plans in consultation with the CEO/Educational Director
• Communicate approved accommodations clearly and appropriately to faculty
• Maintain secure and confidential accommodation records
• Ensure all processes align with institutional policy and legal standards

Institutional Communication & Coordination

• Issue formal academic communications, including deadlines, progression updates, and key milestones
• Support clear, structured communication of academic processes to students
• Coordinate major academic milestones such as comprehensive exams and graduation readiness

Admissions Oversight

• Review applicant files to ensure completeness and regulatory compliance
• Ensure enrollment documentation meets institutional and legislative standards
• Provide oversight and quality control of admissions coordination processes

Administrative Supervision & Systems Oversight

• Provide direction to the Administrative & Executive Support Coordinator
• Ensure accuracy and consistency in admissions tracking and onboarding workflows
• Maintain oversight of administrative systems and processes, with a focus on clarity, efficiency, and reliability

Qualifications

• 3–5 years of experience in post‑secondary administration or Private Career College operations
• Strong knowledge of regulatory compliance and student record management
• Experience administering academic accommodations in a post‑secondary setting
• Exceptional organizational, documentation, and communication skills
• High level of discretion, professionalism, and sound judgment
• Demonstrated ability to manage complex administrative systems with precision
• Proficiency in Microsoft 365 and digital record systems

Role Fit

This role is best suited to someone who is comfortable working within a structured academic environment where clarity, consistency, and professional boundaries are essential
. The successful candidate will bring a thoughtful, detail‑oriented approach to administrative leadership and will be able to manage sensitive information, apply policy consistently, and uphold institutional standards with confidence.

Working at OPC College

OPC College is a small, engaged academic community. We value professionalism, clarity, and a thoughtful approach to both administrative and academic processes. This role is ideal for someone who is seeking more than a traditional administrative position — someone who wants to contribute to a purpose‑driven institution where systems, relationships, and educational integrity are all taken seriously.

Compensation & Fit

This is a full‑time position with a salary range of $60,000–$75,000 annually (based on 30‑35 hour work week), commensurate with experience.

Benefits

• Casual dress
• Company events
• Paid time off
• Work from home

#J-18808-Ljbffr

Title: Registrar & Coordinator of Student Services

Company: Ontario Psychotherapy and Counselling College

Location: Toronto, Canada

Category: