Overview
Sales Office Assistant Jobs in North Carolina at Mutual of Omaha
Salary
$2,731.75 – $4,681.75 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OMF-50671439-3.13.25-KGB
Department
DAF-Agriculture and Forestry
Opening Date
03/13/2025
Closing Date
3/18/2025 11:59 PM Central
Supplemental Information
Job# OMF-50671439-3.13.25-KGB
The Louisiana Department of Agriculture and Forestry is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.
This position (#50671439) is located in the Office of Management & Finance, Louisiana Agricultural Finance Authority, in Baton Rouge, LA, East Baton Rouge Parish.
**THIS POSITION IS A TEMPORARY JOB APPOINTMENT AND IS EXPECTED TO LAST FOR 2-4 YEARS.**
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
Acting Decisively: The ability to make decisions quickly and effectively.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
No Civil Service test score is required in order to be considered for this vacancy.
*Resumes will NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
This agency participates in the E-Verify system for verification of citizenship and employment authorization.
All applicants selected for employment must submit to drug screening.
If you are contacted for an interview, please let us know at that time if you have a need a special accommodation for a disability.
For further information about this vacancy, contact:
Kimberly Guy-Buckley
HR Supervisor
Louisiana Department of Agriculture & Forestry5825 Florida Blvd., Suite 1001
Baton Rouge, LA 70806
[email protected]
The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTES:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Differs from Administrative Program Specialist-A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.
Examples of Work
This position is located within the Louisiana Department of Agriculture and Forestry, Office of Management and Finance, Louisiana Agricultural Finance Authority (LAFA) office and receives direct supervision from the Assistant Director. This position is responsible for assisting the LAFA Director, Assistant Director and staff with daily operations of grant programs, clerical duties, timekeeping, property control and records retention.
Administrative Duties – 70%
Works closely with the Director and LAFA staff in answering and routing telephone calls, composing and preparing correspondence, scheduling appointments, making travel arrangements, travel reimbursements, and organizing LAFA files. Responsible for opening, stamping, and sorting all incoming mail. Assists with the preparation of LAFA board meetings. Assists with maintaining LAFA’s lease agreements. Participates in the organization of files and preparation of documents for quarterly LAFA board meetings. Assists with special projects of the Director by completing duties such as printing, scanning, distributing, and mailing appointment letters and confirmation letters for 23 LDAF Boards and Commissions.
Assists with the notification and preparation for the Louisiana Agricultural Finance Authority board meetings and communicates with the LAFA board members as necessary.
Time Administration -20%
Serves as the section time administrator. Responsible for 5 full-time regular LAFA employees, and any temporary appointments hired for the purposes of administering recovery programs. This position requires a strong understanding of various funding sources to ensure that time is reported accurately for the purposes of grant compliance and reimbursement.
Record Retention – 10%
Serves as the section records retention manager which includes, but is not limited to bond issues, contracts, federal programs, USDA statistics, buildings, warehouses and property and all officiation documents that must be maintained. Through consultation with the Director and/or Assistant Director, has the authority to determine retention schedules within the rules, regulations, and policies of the Department. Coordinates with the Agency Records Officer to ensure that records disposal is completed timely and accurately. Periodically reviews and consults with LAFA staff to ensure that the section retention schedule is accurate. Submits any changes or updates to the appropriate departmental personnel for submission to the Secretary of State’s office.
Property Control – 20%
Serves as the Inventory Control Custodian of LAFA. Coordinates, at minimum, annually with the Department’s Property Control Manager to ensure that all taggable assets are on inventory and accounted for. This includes an annual “high-dollar” (assets with a value of $l,000 or greater) inventory along with a triennial “low-dollar” (assets valued between $500 and $999.99) inventory. Other duties as may be assigned.
Functional Requirements:
Light to moderate lifting, 20 pounds with occasional lifting of up to 40 pounds
Prolonged sitting at workstation
Occasional bending or kneeling
Sit over a long period of time at workstation or in a vehicle for travel
Environmental Factors:
Working indoors and occasionally outdoors
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year’s Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran’s Day,
Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher’s Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
Title: Sales Office Assistant
Company: Mutual of Omaha
Location: North Carolina
