Overview
Scheduling Coordinator Jobs in Wilmington, DE at Intellisource Colorado LLC
Contentsquare is a digital experience analytics company dedicated to making the digital world more human through online experiences built on trust, privacy, and accessibility. Since our founding in France in 2012, we have grown to be a truly global team, representing more than 70 nationalities in offices across the world, including New York, London, Paris, Munich, San Francisco, Barcelona, Amsterdam, Tel Aviv, Tokyo, Singapore, and more.
In 2022, we raised $600M in Series F funding and were recognised as a certified Great Place to Work in France, Germany, Israel, US and UK.
Please Note: Scammers are posing as Contentsquare and Contentsquare team members. We’ll never initially contact you via text or GChat, and never solicit money from you. Please visit our careers blog for more information.
About the job:
We are looking for a meticulous Executive Assistant to support our CEO, Jonathan Cherki, based in New York City. As the Executive Assistant, you will be an essential partner and will provide high-touch support to help Jonathan stay focused on the most important priorities. You will have direct access to the leadership team and will report directly to the Chief of Staff. The role provides the opportunity to understand the nuances of scaling a successful and meaningful enterprise, and will give the Executive Assistant experience with managing an ever-changing environment as a key member of our team.
What you’ll do:
Assist the CEO with daily administrative duties and complete a broad variety of administrative tasks that include managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
Plan, coordinate and ensure the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
Provide a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
Work closely and effectively with the CEO to keep him informed of upcoming commitments and responsibilities, following up appropriately. You will act as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated.
Tactfully, thoughtfully, and joyfully coordinate and execute on all details of administrative projects and tasks.
Provide assistance as needed to office operations including but not limited to: order supplies (coffee, water, snacks, etc), accept packages and greet guests.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
Establish and maintain strong relationships with external partners and vendors.
Represent the CEO and Contentsquare’s brand by projecting a professional image.
Continue to invest in learning and living Contentsquare’s mission, culture, values.
Handle personal matters including Bookkeeping (managing expenses, and bill-paying), running errands, and managing personal contractors.
What you’ll need to succeed:
A Bachelor’s degree or equivalent experience in roles with progressively more responsibility in supporting at least one C-level executive
Proficiency in G Suite, Windows, including Word, Excel and Powerpoint and Social Media platforms (Linkedin, Twitter, Facebook). You are plugged-in and digitally savvy
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Expert ability to communicate clearly with all levels of the organization from interns to execs
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, tact, and diplomacy, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high-performance goals, making decisions, and meeting deadlines in a fast-paced environment, sometimes under pressure
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners
Flexibility and commitment to excellence, as well as emotional maturity. You are an ambassador who creates a superior experience in-person and virtually for everyone whose paths cross with the CEO
Forward looking thinker, who actively seeks opportunities and proposes solutions
What makes you stand out:
The ability to occasionally travel internationally
Fluency in French is a plus
For compensation, we set standard ranges for all roles based on function, level, and geographic location, benchmarked against similar stage growth companies. In order to be compliant with local legislation, as well as to provide greater transparency to candidates, we share salary ranges on all job postings regardless of desired hiring location. Final offer amounts are determined by multiple factors including geographic location as well as candidate experience and expertise.
Why you should join Contentsquare:
️ We’re humans first. We hire dedicated people and provide them with the trust, resources and flexibility to get the job done.
️ We invest in our people through career development, mentorship, social events, philanthropic activities, and competitive benefits.
️ We are a fast growing company with a track record of success over the past 10 years, yet we operate with the agility of a startup. That means a huge chance to create an immediate and lasting impact.
️ Our clients, partners and investors love our industry-leading product.
To keep our employees happy and engaged, we are always assessing the benefits/perks we offer to ensure we are competitive. Here are a few we want to highlight:
️ Virtual onboarding, Hackathon, and various opportunities to interact with your team and global colleagues both on and offsite each year.
️ Work flexibility: hybrid and remote work policies.
️ Generous paid time-off policy (every location is different).
️ Immediate eligibility for birthing and non-birthing parental leave.
️ Wellbeing allowance.
️ Home Office Allowance.
️ A Culture Crew in every country to coordinate regular outings such as game nights, movie nights, and happy hours.
️ Every full-time employee receives stock options, allowing them to share in the company’s success.
️ We offer many benefits in various countries – ask your recruiter for more information.
We are a 2024 Circle Back Initiative Employer – we commit to responding to every applicant
Contentsquare is an equal-opportunity employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, gender expression, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Your personal data is used by Contentsquare for recruitment purposes only. Read our Job Candidate Privacy Notice to find out more about data protection at Contentsquare and your rights. You can exercise your rights by using our dedicated Data Subject Rights Portal here.
Your personal data will be securely stored in our hosting provider’s data center in Oregon (US West). We have implemented appropriate transfer mechanisms under applicable data protection laws.
Title: Scheduling Coordinator
Company: Intellisource Colorado LLC
Location: Wilmington, DE
