Overview
Secretary Jobs in Dubai, Dubai, United Arab Emirates at NERO SPACE
Title: Secretary
Company: NERO SPACE
Location: Dubai, Dubai, United Arab Emirates
Company Description
NERO SPACE is a leading provider of fit-out and joinery solutions across the UAE, specializing in creating exceptional spaces for commercial, residential, and bespoke projects. Their commitment to precision, innovation, and quality craftsmanship sets them apart in delivering comprehensive, end-to-end services tailored to meet the unique needs of each client.
Role Description
This is a full-time position for a Female Secretary and Document Controller at NERO SPACE, based in Dubai. The candidate will be responsible for clerical tasks, communication, company secretarial duties, executive administrative support, document control, and customer service.
Key Responsibilities:
Manage all incoming and outgoing documentation for projects, including correspondence, submittals, shop drawings, contracts, and reports
Ensure proper document control procedures are implemented and followed as per company and client requirements
Maintain and organize physical and digital filing systems in a structured, accessible, and secure manner
Assist project managers and engineers by tracking document submissions and approvals
Monitor document deadlines and follow up on outstanding approvals or responses
Prepare and format project documentation, including BOQs, RFIs, MOMs, and technical submittals
Ensure document version control and manage revision tracking
Coordinate with various departments to gather required documents and updates for ongoing projects
Support the administration and executive team with scheduling, correspondence, and office coordination
Communicate professionally with clients, consultants, and subcontractors
Maintain confidentiality of sensitive information and ensure compliance with company policies
Support internal audits by providing necessary documentation as requested
Qualifications
Clerical Skills and Company Secretarial Work
Communication and Customer Service
Experience in Executive Administrative Assistance
Proven experience in Document Control, preferably in a fit-out or construction company
Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint); knowledge of Zoho CRM or similar document management software is a plus
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
High attention to detail and proactive approach
Ability to work independently and within a team
Familiarity with project documentation standards in the UAE market is a plus
