Overview
Secretary to the Director of Career and Technical Education Jobs in Indianapolis, IN at MSD Pike Township
Full Job Description
MSD of Pike Township
Secretary to the Director of Career and Technical Education
*Visit our website at www.pike.k12.in.us or http://www.generalasp.com/msdpike/onlineapp/default.aspxto apply for this position. Posting number is posting #3741.
Job Qualifications:
· Experience with financial management and accounting functions, particularly with accounts payable, tracking various account expenditures and balances.
· Knowledge of or willingness to learn financial management systems such as FMS
· Working knowledge of office document formatting and ability to proofread documents
· Data entry, math aptitude, and financial literacy skills are necessary.
· Organizational skills, ability to multi-task, and flexibility are a must.
· Experience with Microsoft Office, Excel, and Google Drive platforms.
· Excellent written and communication skills with the ability to build rapport with parents, students, staff, and vendors.
· Occasional travel for training or community partner events.
· Preferred – Bilingual (Spanish)
· Preferred – Bachelor’s Degree
Job Responsibilities:
· Performs all secretarial and clerical duties for the CTE Department.
· Process quotes, requisitions, and invoices for the CTE Department and confirm goods received.
· Ability to learn CTE pathways and keep accurate records for the DOE reporting
· Willingness to learn InTERS CTE Database software to facilitate data entry for state CTE reporting processes. Training will be provided.
· Assist with required reports for INTERS CTE database, including CTE pathway adoption, 30A report data entry, spring completion data (drops/adds/ earned credits and certifications), and errors with the GR report.
· Assist with the Perkins Grant Follow-Up Study by contacting previous year’s alumni.
· Coordinate with educators to ensure they have necessary classroom supplies.
· Responsible for organizing key CTE administrative electronic and paper documents.
· Collaborate with staff to secure sub coverage when needed.
· Assist with CTE Ambassador program for Career Center tours (elementary schools, outside businesses, etc.)
· Answers incoming calls and provides assistance by fielding questions, concerns, and complaints from parents, staff, and the general public and directs them to appropriate staff.
· Coordinate necessary paperwork for out-of-district staff professional development, including; professional meeting requests, travel arrangements, and reimbursements.
· Assist with coordinating field trips.
· Create agendas and minutes for the CTE team and leadership meetings with key CTE personnel.
· Assist the Guidance Department with CTE-related student inquiries.
· Responsible for maintaining an adequate inventory of office supplies.
· Any other duties assigned by the Director of Career and Technical Education
Reports to:
Director of Career and Technical Education
Non-Exempt
260 days
Job Type: Full-time
Pay: Up to $26.64 per hour
Benefits:
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Experience:
Microsoft Excel: 1 year (Preferred)
Microsoft Powerpoint: 1 year (Preferred)
Work Location: In person
Title: Secretary to the Director of Career and Technical Education
Company: MSD Pike Township
Location: Indianapolis, IN
Category:
