Overview
Senior Administrative Assistant Jobs in North Chicago, IL at AbbVie
Job Summary:
Provides administrative support to department manager or staff. Performs a variety of routine administrative duties that have set procedures or precedents; some assignments may be complex. Requires instructions to perform special assignments.
Essential Responsibilities:
Maintains manager/executives and department calendars. Arranges meetings, conferences and travel itineraries. Orchestrates and organizes project meetings, schedules and materials such as agendas, timeliness, reports and presentations. Screens telephone calls/visitors, refers to appropriate staff member. Determines which requests should be referred to others. May provide information to top level management, Board Members. etc. Responds to internal and external requests for information relating to established departmental policies and procedures. Interprets policies and procedures in response to inquiries.
Reviews/screens manager/executives mail, researches issues and provides recommendations.
Performs data input and maintains established databases.
May collect and research information or data needed by manager or staff. Maintains confidential department files and records.
May provide training/direction to other non-exempt personnel.
Performs other related duties as assigned by management.
Basic Qualifications:
Experience
Minimum four (4) years experience performing administrative support functions for department managers.
Education
High School Diploma or General Education Development (GED) required.
License, Certification, Registration
N/A
Additional Requirements:
Strong proficiency w/ MS Office applications (Word, Excel and PowerPoint).
Strong proficiency in MS Outlook.
Well organized and detail oriented.
Strong customer service skills.
Ability to merge documents and summarize information.
Ability to follow written and verbal instructions.
Must be able to work in a Labor/Management Partnership environment.
Preferred Qualifications:
N/A
PrimaryLocation : California,Manteca,Manteca Medical Center
HoursPerWeek : 40
Shift : Day
Workdays : Mon, Tue, Wed, Thu, Fri
WorkingHoursStart : 08:00 AM
WorkingHoursEnd : 05:00 PM
Job Schedule : Full-time
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : NUE-NCAL-09|NUE|Non Union Employee
Job Level : Individual Contributor
Job Category : Administrative & Support Services
Department : Manteca Hospital – Hosp Admin-Opertns Support Svs – 0208
Travel : No
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
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Title: Senior Administrative Assistant
Company: AbbVie
Location: North Chicago, IL
