Overview
Team PA Jobs in Reading – England – UK at Irwin Mitchell
We’re a national law firm with a local reach. Our philosophy is ‘Expert Hand, Human Touch’ – something you’ll find in the way we work with our clients and how we support our teams. But, we’re more than just a law firm – we’re a team of people working together to help individuals and businesses navigate life’s ups and downs.
Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required.
Whichever team you join, working here you’ll feel a part of our friendly andinclusiveenvironment. We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things, and make a real difference to our clients and communities.
The work we do has been recognised in the awards we’ve won. We’re committed to being even better, and our awards help to show we’re on the right track.
We are looking for a PA to join our Lifestyle Estate Planning team in Reading.
5 days per week office attendance.
Your Role and What You’ll Be Doing
The role of Personal Assistant is key to the delivery of effective, efficient and professional client service. It is a keycommunicationroute with clients and with other areas of the business. The role must ensure that the fee earners are able to focus their time on activity which increases revenue by coordinating all other activities and taking responsibility for delivering consistency.
Support the delivery of high levels of clientcommunication. Providing support wherever possible across the team and clients by dealing with queries and enquiries and ensuring Partners and fee earners can respond to queries from clients and other parties.
Making sure all team files are in good order and databases are kept up to date and providing general administrative support to Partners and fee earners.
Co-ordinating fee earner diaries – arranging diary appointments, organising meetings.
Arrange meetings, follow procedures to book meeting rooms and video conferences when required and cancel those as soon as possible if arrangements change. Ensuring that room booking are made with sufficient information to enable Reception to have full details; use the appropriate room booking form to do this.
Book travel arrangements and accommodation in accordance with our Policy.
Prepare papers for meetings ahead of the meeting in a timely manner, take minutes of meetings and produce those minutes as soon as possible after the meeting.
Coordinate an efficient and accurate billing process and support fee earners with providing the right level of information to clients to ensure swift payment of invoices. Liaise with our Finance Team in the delivery of this. Undertake regular reviews of matter lists with fee earners to ensure high levels of financial hygiene.
Work collaboratively with our Document Production Team who undertake all typing and document production work. Ensuring style of the document / correspondence produced is maintained which will accord with Irwin Mitchell’s house style.
Undertake file opening procedures ensuring all aspects of the process are completed including all compliance checks, creation of letters of engagement and, where relevant, completion of the pricing and resourcing.
Regularly undertake file closure activities, ensuring electronic and paper matters are closed and retained in accordance with our Reten…
Title: Team PA
Company: Irwin Mitchell
Location: Reading – England – UK
Category: Administrative/Clerical
