Overview
Administrative Assistant Jobs in Fort Lauderdale, FL at Island Staffing
Title: Administrative Assistant
Company: Island Staffing
Location: Fort Lauderdale, FL
Administrative Assistant, Sales – $55-$60K
Onsite – Fort Lauderdale Area
Summary
Reporting directly to the VP Sales, the Administrative Assistant provides administrative support to the Vice President and entire sales team. The Administrative Assistant serves as the primary point of contact for internal and external partners on all matters pertaining to the sales department and sales activities. This role also serves as a liaison to the management teams; organizes and coordinates trade shows; manages travel calendars and arrangements; maintains calendars: and oversees special projects. Must be sales/service-driven, organized and enjoy working within a small, entrepreneurial environment with a commitment to quality and excellence. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Roles & Responsibilities
- Provides administrative support for VP Sales and Sales Representatives including trade show management and logistics, calendar maintenance and travel arrangements.
- Communicates directly, and on behalf of the VP Sales, with management, external partners, and others on matters related to VP's initiatives.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Organizing meetings, including scheduling, sending reminders, and prioritizing the most sensitive matters.
- Acting as the point of contact among executives, employees, clients, and other external partners.
- Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
- Maintains office supply inventory.
- Organize external and internal company events and team building opportunities.
- Research projects as assigned.
Skills and Qualifications
- Outstanding organizational and time management skills.
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
- Excellent verbal and written communications skills and professional discretion.
- Very strong interpersonal skills and the ability to build relationships with high-level executives.
- Strong organizational skills and ability to multitask.
- Proactivity, self-direction, problem-solving and decision making.
- Proficiency in Microsoft Office and other office productivity tools, and aptitude to learn new software systems.
“Nice to have” Qualifications
- Experience Social Media Management.
- Experience in managing various virtual meeting applications (Zoom, Microsoft Teams, etc.).
- Experience in Adobe Suite (Illustrator, acrobat, photoshop).
- Task Management programs (Salesforce, Trello, etc).
- Tech-savvy and able to pick-up new programs and interfaces quickly.
