Overview
Administrative Assistant Jobs in Memphis, TN at Aston Carter
DetailsAdministrative Assistant
3 month contract starting out but can get extended to 11 months based on performance and business need
Onsite in Memphis, TN
Monday – Friday 8:00-5:00
Description
This person will work within the Global Vehicles department. This is a new group that specifically handles projects across the board for global vehicles and ground support equipment.
This person will be performing a lot of data entry; entering invoices and work orders across ALL regions within the new system that has just been rolled out called GVMAX (IBM system)
Admin will oversee global vehicles, (contract maintenance for 90 locations) and as the invoices and work orders come in, they will need to be entered
There is a back log of 4,000 to enter right now but daily 150-200.
They will be provided an Excel template and will work within a Teams document where all of the information is provided.
EXAMPLE: matching exceptions and past-due invoices. Admin will take information directly out of spreadsheet and email the technicians that ordered a specific part to verify that the part was received. Then they will go back into the spreadsheet and update to ‘received’ to go to the disbursements department to be paid.
Additional Skills & Qualifications
High School Diploma required
At least 1-2 years of Administrative/Office support experience
Microsoft Outlook, Excel and Word Experience required
Excellent verbal and written communication skills
Proficient data entry experience and ability to navigate multiple screens/systems at a time
Attention to detail and ability to work on a team
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Are Embedded Into Our Culture Through
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ***************@astoncarter.com for other accommodation options.
Title: Administrative Assistant
Company: Aston Carter
Location: Memphis, TN
Category:
