Overview
Administrative Assistant for Intervention Coordinator – CHI Jobs in Cedar Hill, MO at Northwest School District R1
POSITION HIGHLIGHTS
Collaborate with Leadership and City Council: Serve as a contact for the City Manager’s Office and support for the City’s overall mission-critical municipal operations
Dynamic Range of Duties: Utilize a diverse set of skills; organization, technological, financial, communication, collaboration, and leadership
Contribute to Our Community: Support the overall development, inclusiveness, and engagement of our organization and make a difference for the community we serve
DESCRIPTION
The City of Thousand Oaks has an excellent opportunity! We are seeking an organized and detail-oriented Senior Administrative Specialist to perform a wide range of office and administrative support functions. The Senior Administrative Specialist will be a team player, self-starter, and take a proactive and solutions-oriented approach in the support of the day-to-day department operations.
This position, which requires strong emotional intelligence, leadership, interpersonal and multi-tasking skills, will work on a 9/80 schedule and will assist with the operations of the City Manager’s Office.
PRIMARY RESPONSIBILITIES
The Senior Administrative Specialist will perform a wide variety of clerical, office, and administrative support functions including:
Provide high-level support to the City Council and City staff
Create, format, and edit reports, technical materials, and correspondence
Communicate with and respond to customer questions, and inquiries in person and via telephone
Prepare and submit agenda items for Boards, Commissions, and Council meetings including staff reports, agreements, contracts, and amendments
Serve as liaison between the department and the public, City staff, other City agencies, and outside groups.
Assist with organizing and managing department records; oversee records filing and retrieving, retention, and coordinate with off-site storage systems
Maintain a high level of confidentiality and handle sensitive information
Prepare meeting materials, and set up as needed
Facilitate and assist with employee timekeeping submissions and records
Coordinate travel logistics and authorizations; process and reconcile expense reports
Create and maintain databases of records and projects
Prepare various reports and correspondence
Monitor inventory of supplies and materials
Provide backup support for public meetings; prepare meeting minutes
Provides specialized administrative support in processing timesheets, processing accounts payables and/or receivable
Cultivate inclusive and respectful working relationships that support a sense of belonging for all employees and community members.
Act as Administrative Support Supervisor in supervisor’s absence
Job Video Link URL: https://www.youtube.com/watchIdeal Candidate
IDEAL CANDIDATE
Demonstrated ability to maintain confidentiality standards; experience with sensitive information
Customer service experience; working with a high volume of calls and in-person interactions
Demonstrated ability to effectively manage multiple priorities; excellent time management and organizational skills
Excellent computer skills, including intermediate proficiency with MS Office Suite
Outstanding written and verbal communication skills
Demonstrated ability to work effectively and collaboratively with internal and external partners and the public
Must demonstrate a high degree of emotional intelligence
The successful candidate should be an enthusiastic, adaptable, and collaborative professional
A valid Class C California driver’s license
EDUCATION
A minimum of a High School diploma or equivalent is required.
EXPERIENCE
4+ years of increasingly responsible clerical and office administrative experience; Experience in a municipal government setting is desirable.
CORE COMPETENCIES
Strategic Thinker
Results Oriented
Customer- Focused
Flexible/Adaptable
Planner and Organizer
Interpersonally Effective
Technically Knowledgeable
Benefits
The City of Thousand Oaks offers excellent benefits including:
Medical, Dental, Vision, Pension Retirement Plan, 401(a), Retirement Health Savings Plan, Tuition Reimbursement and more. Click here for more information.
Special Instructions
FILING DEADLINE: Open until filled. First candidate review date is on Monday, March 17th.
Applications and supplemental questions will be reviewed on an on-going basis and candidates are encouraged to apply by Monday, March 17th, 2025. Please note, the recruitment may close without notice at any time after the first review date.
SUPPLEMENTAL QUESTIONNAIRE – Applicants are required to complete the Supplemental Questionnaire. This will be used throughout the process to assist in determining each applicant’s qualifications for the position.
REASONABLE ACCOMMODATION – The City of Thousand Oaks makes reasonable accommodation for individuals with disabilities to participate in the selection process. If you wish to request accommodation in order to participate in the selection process, you must inform the Human Resources Department in writing no later than the final filing date. Applicants requesting an accommodation should document the request including the type and extent of accommodations requested to participate in the selection process and/or perform the duties of the job for which applied.
VETERAN’S PREFERENCE – In order to qualify for Veteran’s Preference a Form DD214, or other acceptable proof of service, must be submitted by the deadline date/time noted in the job announcement. Any veteran who has successfully completed all phases of a selection process for employment with the City shall be granted a final interview regardless of his or her ranking on the eligibility list, providing he/she meets the criteria for an eligible veteran.
The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.
Job Type: Full-time
Pay: $33.08 – $44.34 per hour
Benefits:
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
Title: Administrative Assistant for Intervention Coordinator – CHI
Company: Northwest School District R1
Location: Cedar Hill, MO
