Overview
Executive Assistant Office Manager Jobs in Sydney, New South Wales, Australia at Equity Story
Title: Executive Assistant Office Manager
Company: Equity Story
Location: Sydney, New South Wales, Australia
Equity Story is a results-driven financial services business, delivering premium investment advice and education to high-net-worth clients, subscribers, and capital markets investors. As a listed company on the ASX, we’re entering an exciting phase of growth — and we’re looking for a standout Executive Assistant & Office Manager to help drive it forward.
This is a newly created role offering the rare chance to build structure, create systems, and truly own the operations function — all while supporting two senior executives and playing a key role in client service. You’ll be based four days per week in our Sydney CBD office, with one day working from home once. Over time, flexibility will grow.
What You’ll Be Doing
Executive & Leadership Support
Provide high-level support to two senior executives — managing their calendars, meetings, travel, and communications.
Be the calm, confident presence who takes ownership of their time: blocking out strategic focus time, reminding them of priorities, and keeping things moving — even under pressure.
Prepare reports, board documents, and presentations with polish and professionalism.
Client Services & Capital Markets Support
Liaise with high-net-worth clients and premium subscribers with care and professionalism.
Support our Capital Markets division with administrative coordination, CRM updates, onboarding, and meeting follow-ups.
Ensure every client and investor touchpoint is seamless and well-managed.
Office & Operations Management
Lead the day-to-day operations of our Sydney office, creating a productive, well-run environment.
Set up and refine admin processes — from document and file management to onboarding and internal comms.
Be the go-to for logistics, coordination, and internal problem-solving.
What You Bring
Experience as an EA, Office Manager, or Client Services Coordinator — ideally in financial or professional services.
Advanced skills in Microsoft Office Suite — including Word, Excel, and PowerPoint — with the ability to create professional reports, documents, and presentations.
Strong communication skills, a high degree of organisation, and a proactive, solutions-focused mindset.
Confidence dealing with high-net-worth individuals and fast-paced executive environments.
Calm and composed under pressure — the person others rely on to stay grounded.
Tech-savvy and comfortable introducing new tools, systems, and ways of working.
A natural organiser who leads from within and takes full ownership of their space.
Why Join Equity Story?
Be part of a growing, ASX-listed company with an exciting future ahead.
Step into a newly created role where you can make it your own and shape your career.
Hybrid working model: 4 days in the city office, 1 day WFH with greater flexibility available over time.
A supportive, driven, and close-knit team culture.
Exposure across both investment education and capital markets.
Real career development opportunities as the business scales.
Sound like you? Apply now to be part of this exciting growth story at Equity Story!
Equity Story will only be considering direct applicants. We won’t be engaging with recruitment companies. All applications will be confidential.
