Overview
Executive Assistant / Scheduler to the CEO Jobs in Chevy Chase, MD at Artemis Real Estate Partners
Full Job Description
Artemis Real Estate Partners, co-founded in 2009 by Deborah Harmon and Penny Pritzker, is a best-in-class real estate investment management firm seeking a Scheduler/Executive Assistant to the CEO. It is an excellent opportunity for a self-starter with outstanding organizational, communication, and interpersonal skills to work with a dynamic leader of a fast-paced, cutting-edge firm. Candidate must enjoy providing high-level, confidential support to the CEO of the firm.
SUMMARY
The primary role of the Executive Assistant and Scheduler to the CEO (EA/SCH) is to manage all logistical, administrative, and operational details for the CEO. Collaborate with the Chief of Staff and the CEO’s office to execute tasks and create both personal and professional schedules.
RESPONSIBILITIES
Scheduling and Logistics
Maintain CEO’s master schedule by scheduling calls, appointments, and meetings.
Proactively “own” all logistics for meetings and events by prioritizing conflicting needs under tight deadlines, updating constantly changing calendars and communicating last minute changes to manager(s) and attendees.
In partnership with the Chief of Staff and Special Assistant, ensure CEO is prepared for meetings, events, and other obligations by compiling reports, notes, and general information from previous meetings and other relevant sources as needed. Ensure any advance materials are delivered to attendees.
Autonomously manage the CEO daily for timely meeting attendance.
Book complex and frequently changing personal and professional travel plans directly with commercial and private airlines, hotels, and car services.
Maintain relationships with existing service providers and vendors.
Compile expense reports in Concur.
Run personal errands as needed. Including dropping work materials at CEO’s home (short drive or walk from office).
Executive Operations
In partnership with team, coordinate post-meeting follow-up; create systems to track priorities and execution.
Manage CEO documents in soft-/hard-copy; organize and maintain shared drive.
Maintain digital records of meetings, contacts, etc.
Contribute to and execute the CEO’s relationship management strategy.
Complete internal compliance procedures in advance of established deadlines.
In coordination with the Chief of Staff, create additional systems, processes, and tools that increase the CEO’s impact and speed.
Correspondence and Relationship Management
Review and analyze email requests and inquiries with the CEO and respond as appropriate.
Answer calls, communicate messages, and coordinate correspondence in a timely manner.
Handle confidential and non-routine information with extreme confidentiality, discretion, and sensitivity.
This position also involves completing additional tasks and special projects as needed.
REQUIRED EDUCATION AND EXPERIENCE
Prior related administrative experience supporting a CEO and/or C-suite executives in a corporate setting.
Experience with Concur preferred but not required.
Advanced experience using the Microsoft Office suite for a wide range of purposes.
ADDITIONAL QUALIFICATIONS
Preferred experience supporting a CEO
Outstanding verbal and written communication skills.
Excellent organizational skills and attention to detail.
Proven experience successfully managing complex calendars and travel itineraries, including modifying schedules on a frequent basis in a professional and effic…
Title: Executive Assistant / Scheduler to the CEO
Company: Artemis Real Estate Partners
Location: Chevy Chase, MD
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