Overview
Outpatient Office Manager Jobs in Louisville – Kentucky – USA at Isaiah House
Job Description
Job Description
Description:
The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-officecommunicationprotocols, streamlining administrative procedures, inventory control, office staff supervision, custodial services, and task delegation.
JOB SPECIFIC FUNCTIONS:
Responsible for maintenance requests, mailing, shipping, supplies, equipment, and errands
Organize and schedule meetings at the request of the Director of Outpatient Programs
Organize office operations and procedures for administrative staff
Supervise administrative and custodial staff
Coordinate with IT department on all office equipment.
Provide General support to visitors
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are completed and approved by Director, and that clerical functions are properly assigned and monitored.
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems (Approved by Director)
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the administrative team.
Allocate tasks and assignments to subordinates and monitor their performance.
Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
Responsible for recruiting administrative staff for the office and providing training to new administrative staff.
Coordinate office staff activities to ensure maximum efficiency.
Evaluate and manage staff performance.
Weekly reports of the billables of each outpatient facility
Maintain inventory of all supplies needed for both Primary Care and Real Hope Behavioral Health and place orders as needed.
Responsible for covering receptionist duties in the absence of administrative staff including coverage for PTO.
Responsible for coordinating and covering Lunch Breaks for receptionist(s).
SKILL SETS:
Compassion
StrongCommunication skills
Strongleadershipskills
Abide by Ethics and HIPAA regulations.
Critical Thinking
Attention to detail.
Strong time management skills
Confidence
Adaptability
Commitment to development
Requirements:
Proven work experience in an Office management role, front office representative or similar role.
Proficiency in Microsoft Office Suite
Hands-on experiencewith office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbalcommunication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitaskingand time-management skills, with the ability to prioritize tasks
Customer service attitude
Office manager must be able to work in a fast paced environment.
High school degree; additional certification in Office Management is a plus
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Title: Outpatient Office Manager
Company: Isaiah House
Location: Louisville – Kentucky – USA
Category: Administrative/Clerical, Management
