Overview
Safety Office Administrative Coordinator Jobs in Stanford, CA at Stanford University
Full Job Description
Welcome to Land, Buildings & Real Estate
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy.”
The LBRE Safety Office is a team of dedicated professionals who assist employees with reducing health and safety risks associated with their work. We coach and train employees to integrate practical health and safety principles and compliance obligations into all aspects of our business so we can continue to remain the operational core of the University’s 8100-acre campus where advancements across the academic spectrum are continually made possible.
We have an immediate position for a Safety Office Administrative Coordinator!
What you will do in this role:
You will be responsible for (but not limited to):
Provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.
Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature.
May represent the program or function as the one of the key contact and subject matter expert within the department with approval and direction from manager. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies at the direction and approval from manager.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget in compliance with unit, university, and sponsor policies. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Managing and executing training coordination, tracking, and recordkeeping using University and vendor learning management systems (LMS), and training databases and resources
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact-checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providin…
Title: Safety Office Administrative Coordinator
Company: Stanford University
Location: Stanford, CA
Category:
